The Dilemma
When we ask our employees to voluntarily report their race, ethnicity, and gender, we will almost always end up with a small proportion of the population who choose not to provide such demographic information. There are any number of reasons for this. For a growing percentage of the population, the binary options of male or female do not resonate with them. And while the race categories now include “two or more,” there are many who do not feel comfortable indicating their race – whether it is out of fear or due to privacy concerns. Some employees will refuse to provide the information simply because they were given the opportunity to opt out.
The Office of Federal Contractor Compliance Programs (OFCCP) requires federal contractors to “identify the gender, race, and ethnicity of each employee” (41 CFR 60-1.12(c)). To clarify the regulations, OFCCP developed a Frequently Asked Question (FAQ) on the topic:
OFCCP regulation 41 CFR 60-1.12(c) indicates that for any personnel or employment record a contractor maintains, it must be able to identify the gender, race, and ethnicity of each employee and, where possible, the gender, race and ethnicity of each applicant.
La OFCCP no ha ordenado un método concreto de recopilación de la información. La autoidentificación es el método más fiable y el preferido para recopilar información sobre el sexo, la raza y el origen étnico de una persona. Se recomienda encarecidamente a los contratistas que recurran a la autoidentificación de los empleados para obtener esta información. La observación visual es un método aceptable para identificar datos demográficos, aunque puede no ser fiable en todos los casos. Si la autoidentificación no es factible, pueden utilizarse los registros posteriores a la contratación o la observación visual para obtener esta información. Los contratistas no deben adivinar ni suponer el sexo, la raza o el origen étnico de un solicitante o empleado. [énfasis añadido].
Though the regulation states a zero tolerance policy, the guidance from the OFCCP website anticipates that there may be employees with an unknown race, ethnicity, and/or gender. With the regulations regarding gender identity, this guidance is even more important. Guessing the gender of an employee could be the basis for discrimination, particularly if you guess incorrectly.
Here's the dilemma. The regulations tell us that we must account for the race and gender of all employees in the workforce. However, we are prohibited from requiring employees to provide their race and gender. Furthermore, though “visual observation is an acceptable method for identifying demographic data,” guessing about an employee's race or gender could potentially form the basis for a discrimination lawsuit.
The Solution?
I brought this issue to the attention of a high level official in OFCCP during the National Conference and Annual Meeting of the American Association for Access, Equity, and Diversity (AAAED) last June. But my concern was dismissed, as the official wasn't aware of any audits in which federal contractors were cited for having employees with unknown race and/or gender.
In speaking with a group of federal contractors in Houston last month, I learned that contractors are, in fact, still being held accountable for having unknowns in their workforce. So, the confusion continues and it is resulting in a Catch-22 for federal contractors.
On January 24, 2019, the Office of Federal Contract Compliance Programs (OFCCP) invited the federal contracting community to ask a question of the agency's Help Desk. If appropriate, OFCCP will respond by publishing an Opinion Letter. Never one to shy away from a challenge, I offered up a question of my own – about unknowns in the workforce – on January 29, 2019.
On February 6, 2019, I received a call from the OFCCP Help Desk asking for additional information on the question I posed. I was informed that OFCCP will either issue an Opinion Letter or an FAQ on the topic before the end of February.
Stay tuned!
To reach the Help Desk Portal, go to:
https://dol.secure.force.com/DOLFlowQuestions?agency=OFCCP&utm_campaign=directive201903&utm_medium=email&utm_source=govdelivery
Nota: nada de lo contenido en este artículo pretende ser asesoramiento jurídico ni sustituir el asesoramiento profesional sobre las circunstancias particulares de su organización. Todos los materiales originales son copyright © Schuyler Affirmative Action Practice.
Nota del Editor: Este post fue publicado originalmente en Circaworks.com. En abril de 2023, Mitratech adquirió Circa, un proveedor líder de software de reclutamiento inclusivo y cumplimiento de OFCCP. El contenido ha sido actualizado desde entonces para reflejar nuestra oferta ampliada de productos, la evolución de las regulaciones de cumplimiento de adquisición de talento y las mejores prácticas en la gestión de RRHH.
